• When executing a test, the answers are displayed in a random order.
• When executing a poll or a quality analysis, the answers are displayed in the order set in the design of the question.

Below are the steps to design a new question:

1. Create an item for an assessment. You must at least define a meaningful description for the item. The description entered will be displayed on the first page of assessment when it is executed. In Exact Synergy Enterprise, an assessment is defined as an item. A question is also defined as an item and linked to the assessment with an item relation. In this way, the same question can be re-used in different assessments. You can create items at Logistics/Entry/Items. The assessment can only be modified by the owner of the item. Therefore, to allow more people to modify the assessment, you need to create a project and link it to the item. You can create projects at Project/Entry/Entry/Project. All project members will then be able to modify the assessment.
2. Select the assessment item at Test/Poll.
3. Click Show.
4. Click Add.

For more information, see How-to: Managing Assessments.

Menu path

You can access this page by selecting an assessment item at Workflow/Setup/Assessment/Questions, click Show, then click Add.

Roles & rights

To create and modify questions, function right 426 – Edit all tests and test settings is required. Users with the Administrator and Exam manager roles have this function right.

For more details on what you can do with function rights or levels, go to System/Setup/Security/Function rights, select the required module, and then click on the relevant ID. To find out the functions you can perform with a particular role, go to System/Setup/Security/Roles, type in the description, click Refresh and then click the required link under the Role column.

Button

Save

Click this to save the questions. If you are creating a new question, it will be added to the question list at Workflow/Setup/Assessment/Questions.

Save + New

Click this to save the question and create a new one.

Note: This button is available only when you are creating a new question.

Close

Click this to exit.

Description

Test section

Test

This displays the assessment item selected at Workflow/Setup/Assessment/Questions.

Question section

Code

This displays the system generated code of the questions. The extension “_Q<number>" is automatically added to the item code. This information cannot be edited.

Description

This displays the system generated description. To edit, type a new description. Questions in the assessments are presented in the order of the description of the questions.

Start date

Type or select the start date of the active status of the question

End date

Type or select the end date of the active status of the question.

HTML

Select this check box to use HTML codes in the corresponding question layout. You can use HTML tags to format both the questions and answers.

Question

Type the question here. Currently, you can only define questions that have one answer.

Answers section

Code

Type a code in alphanumeric characters to represent the answers and scores. This code is not visible when a person executes an assessment. Instead, only options are available for selection. The order of the answers for the assessments will be as follows:

• When executing a test, the answers are displayed in a random order.
• When executing a poll or a quality analysis, the answers are displayed in the order set in the design of the question.

Answer

Type an answer to the question defined at Question if you are creating a multiple choice question. However, leave this blank if you are creating an open question. In an open question, the person who executes the test has to fill in the answer.

Note: This column cannot be edited if you set the template as mandatory at Workflow/Setup/Assessment/Answer: Templates.

Score

Type the score for the corresponding answer. For example, for a standard multiple choice questions, the score can be as follows:

• 1 for correct answers
• 0 for other answers

However, other scores are also possible.

Note: The total score of the test is the sum of the score of answers based on the selection by the person who executes the test.

Related document

• How-to: Managing Assessments
• Settings for Tests and Polls
• Settings for Quality Analysis
• Overview of Questions for Tests, Polls, and Quality Analysis